Golden Age Society General Meeting

Golden Age Society Notice of Annual General Meeting

As required by the Societies Act, Notice is hereby given for the Annual General Meeting of the Golden Age Society to be held on:

Monday, February 23, 2026 at 1:00 pm

at the Golden Age Society, 4061A Fourth Avenue, Whitehorse, Yukon.

Enclosed materials for the meeting are:

• Agenda

• Minutes of previous Annual General Meeting March 10, 2025

• Notice of motions

• Financial statements for the year ended December 31, 2025

• Budget for 2026

The meeting is open to everyone, but only members in good standing are eligible to vote and stand for election to office. The Yukon Societies Act states that quorum is required for conducting business at the AGM. Quorum for GAS is fifteen percent (15%) of members in good standing as of February 20, 2026. Quorum is required to conduct regular AGM business.

Any member can propose a resolution at the AGM except a Bylaw resolution. Bylaw resolutions must be included either in the Notice of Motion in this AGM package or by notice given to members at least fourteen (14) days before the AGM. Current Bylaws are posted on the website (www.goldenageyukon.com) and are available in print form upon request.

Members who cannot attend in person may make arrangements with the GAS office beforehand no later than 12:00 pm noon on Thursday, February 19, 2026, to attend by using ZOOM. After this deadline, members will only be able to attend the meeting in person.

Golden Age Society Office: Telephone 867-668-5538 email: office@goldenageyukon.com

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Golden Age Society

Annual General Meeting

February 23, 2026 @ 1:00 pm

Golden Age Society

4061A Fourth Avenue, Whitehorse, Yukon

AGENDA

1. Call to order, declaration of quorum

2. President to chair except for item 12, elections of officers

3. Declaration that required notice period for AGM was met

4. Review and approval of the agenda

5. Review and approval of minutes of the AGM March 10, 2025

6. Business arising from the minutes

7. President's oral report

8. Foot Clinic oral report

9. Treasurer's oral report

• Confirmation of financial compilation

• Review and approve financial statements for year ending December 31, 2025, approved by the board of directors for presentation at this AGM

• Review and approval of the budget for 2026

10. New business

• Activities update and questions

• Motion to increase membership dues from $25.00 to $35.00 per annum to be effective immediately. The 2026 membership fees of $25.00 paid by members prior to this AGM are considered valid for the 2026 calendar year.

11. Elections of Directors for 2026. Chaired by Ranjit Sarin not a candidate.

• Presentation of slate of directors, (10 max). Call for nominations from the floor, 3 times.

• Voting if necessary

• Declaration of directors for 2026

13. Adjournment by President

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Golden Age Society – 2025 AGM Minutes

March 10, 2025 1:00 pm

1. The meeting was called to order at 1:00 pm, and a quorum was declared. (Duncan Miller, President)

2. President Duncan Miller chaired the meeting except for agenda item 12, the Election of Directors. In his introductory remarks, he confirmed that Robert’s Rules of Order apply and that the meeting notice time required for the AGM was met.

3. The agenda was approved. Moved by Ranjit Sarin and seconded by Rick Ambrose. The motion carried.

4. The minutes of the March 11, 2024, AGM were approved. Moved by Diane Nikitiuk and seconded by Joe Mewett. The motion carried. There was no business arising from the minutes.

5. The president, Duncan Miller, gave an oral report on the previous year's events. In it, he updated the members on the activities available at Golden Age, including Games Day, Friday Coffee and Chat with interesting guest speakers, member lunches, Crib, Bingo, Pool, the Bus Trip to Dawson, and the Foot Clinic. He also highlighted how fortunate we have been to receive funding from the Community Development Fund (CDF) and the New Horizons for Seniors Program (NHSP) to upgrade the kitchen appliances, for new digital controls for the heating system and for a new shed. In addition, the garage sale was successful, and funding from the redemption of Wykes’ Independent Grocery receipts amounted to approximately $2,800. We now also have a license for 50-50 draws thanks to Joe Mewett’s efforts. These draws have been popular and help us raise funds which help cover operating costs.

The president asked members for their ideas and called for new board members to fill the recent board vacancies. He requested suggestions on how the society can attract more members and be funded.

The president updated the members on the progress of the amalgamation discussions. He advised that the next step is to collaborate more closely with the Yukon Council on Aging and the ElderActive Recreation Association through a new Cooperation and Coordination Committee.

The president thanked various groups and individuals, including the treasurer, Ron Pond, Jo Pond, and Clarence Timmons, for their work on the monthly accounting and bookkeeping; the Amalgamation Committee; Neil Salvin for organizing the monthly luncheons, especially the Christmas dinner; Ken Mason and Jasna Todd for providing music at our luncheons; the decorating team; Redd Knight for collecting refundables and recyclables, Wykes’ Independent Grocery for their financial support, all those who help set up chairs and tables for various events, and Doug MacLean for coordinating the Foot Clinic.

The motion to accept the president’s report was approved. Moved by Redd Knight and seconded by Crystal Percival. The motion carried.

6. Due to the secretary’s illness, Doug MacLean, the vice president, presented her report. The motion to accept the report as presented was approved. Moved by Joe Mewett and seconded by Ev Pasichnyk. The motion carried.

7. The treasurer, Ron Pond presented the financial statements for 2024 as well as the 2025 budget. In his report, Ron noted that we have been fortunate to receive funding from CDF, NHSP, Health, Lotteries Yukon, and the City of Whitehorse (a grant in lieu of taxes). He thanked Mary Seeley for her generous donation. He mentioned that legacy contributions in a will are also possible.

8. After a review of the financial statements by the treasurer, they were approved. Moved by Redd Knight and seconded by Joe Mewett. The motion carried.

9. The budget for the coming year was reviewed and approved. Moved by Ranjit Sarin and seconded Diane Nikitiuk. The motion carried.

10. A motion to waive the requirement for a review of the financial statements by a professional accountant (compliance report) was approved. Moved by Joe Mewett and seconded by Audrey Lock. The motion carried.

11. Elections followed, chaired by Ranjit Sarin. The membership elected the four executive positions from the list of directors. One member from the floor volunteered to stand for election. Of the ten available positions, all were filled.

12. The acclaimed executive is: President: Duncan Miller, Vice-President: Neil Salvin, Treasurer: Ron Pond, Secretary: Doug MacLean.

13. The acclaimed directors are: Jane Dale, Joe Mewett, Satch Atchison, Redd Knight, and Mike Craigen.

14. The new director is Ken Bloor. Carol Boschman, who stepped down from her role as director, was thanked for her service, which included assisting with the processing for redemption of Independent Grocery receipts, coordinating the telephone committee, and managing transit passes for seniors.

15. The president adjourned the meeting at 2:15 pm.

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FINANCIAL MOTIONS

2026 ANNUAL GENERAL MEETING

GOLDEN AGE SOCIETY - 23 FEBURARY 2026

1. Move to accept all Financial Reports and Statements introduced by Ron Pond as Treasurer for the Golden Age Society including the 2025 Profit and Loss Statement, the 2025 Balance Sheet and the 2026 Budget.

2. Move to waive the Financial Review for the calendar year 2026.

3. Move that we proceed with annual deprecation of our assets.